Anatomy of Word: Use the Outline View to build complete and persuasive documents
Show First Line Only does what you would expect. It shows you the heading plus the first line of each body text element.
Let's go over each of the buttons on the Outlining toolbar:
- Double-arrow pointing left: Promote to Heading 1. Promotes the current outline topic to a top-level heading style.
- Single-arrow pointing left: Promote the current topic to the next highest level. If the current selection is body text, it is promoted to the level of the current selection's heading.
- Outline level box: Gives you quick access to all of the various outlining levels (Level 1 [which equates to Heading 1] to Level 9 and Body Text).
- Single-arrow pointing right: Demote the current topic to the next lowest level. If the selection is body text, it is demoted to the next lowest heading level.
- Double-arrow pointing right: Demote the current selection to Body Text at the current level.
- Up arrow: Moves the selected text (which can include headings and body text) up in the outline.
- Down arrow: Moves the selected text down in the outline.
- Plus sign: Expand the selected heading.
- Minus sign: Collapse the selected heading. Does not delete the body text, but hides it for easier outline viewing.
- Show Level box: Shows you all of the headings at or above the selected level. This is useful if, for example, you want to see only the major sections/headings in your document.
- Show First Line Only (Two sets of lines): Sometimes, when you're looking at an outline, it helps if you can see at least part of your body text. Click this button to show just the first line of each body text element. Above gives you a look at this option.
